Business Verification (KYB) for AML/CFT
Business verification (KYB) is a specialist process that confirms an entity’s details and status, verifies its representation, and establishes who ultimately controls it. At Dueveris AML, we assess registry data and documents, ownership structures, beneficial owners and relationship-related risks – for Polish companies and international structures, in a scope tailored to your organisation’s risk profile.
SPEAK WITH A KYB EXPERTDoes Your Organisation’s Business Verification Process Need Strengthening?
Business verification should lead to a consistent, documented decision – even where ownership structures are complex and information comes from multiple sources. Simply reviewing registry data is not enough when you need to establish who ultimately controls the entity and what risk the relationship presents.
The process may need strengthening when:
Corporate Onboarding Takes Too Long
Data and documents are collected in stages, and even straightforward cases lack a clear path to a decision.
Ownership Structures Are Complex
Verification involves multiple layers of companies, foreign shareholders or connections within a corporate group.
It Is Difficult to Identify the Beneficial Owner
Registry data does not clearly show who ultimately controls the entity or exercises decisive influence over its activities.
Information from Different Sources Is Inconsistent
Documents, registries and customer declarations contain discrepancies that require clarification.
Screening Produces Matches Requiring Review
Potential sanctions, PEP or adverse-media matches cannot be assessed automatically.
There Is No Consistent KYB Decision Standard
Similar companies are assessed differently because the team lacks common risk criteria and escalation rules.
Complex Cases Disrupt Day-to-Day Work
Cases requiring additional analysis consume team capacity needed for standard customer reviews.
Corporate Verification Backlogs Are Growing
The volume of new cases, data updates or periodic reviews exceeds the capacity of the existing team.
What Does Business KYB Verification at DueVeris AML Cover?
We verify not only the company’s details, but also the individuals who represent and ultimately control it. The objective is to make a well-founded decision on the business relationship and properly document the associated risk.
Entity Details and Status Verification
Checking core company details, legal form, registration status, registered office and corporate documentation.
Representation and Authority Review
Establishing who is authorised to act on behalf of the company and whether submitted authorisations are consistent with its documentation.
Ownership Structure Analysis
Identifying partners, shareholders, parent entities and connections within the corporate group.
Beneficial Ownership Identification
Establishing the individuals who directly or indirectly control the entity or exercise decisive influence over its activities.
Verification of Individuals Connected to the Company
KYC verification of authorised representatives, beneficial owners and other individuals relevant to the business relationship.
AML/CFT Screening
Sanctions and PEP screening and, depending on the agreed scope, review of relevant adverse media.
KYB Risk Assessment and Decision
Assessing risk related to the company’s activity, ownership structure, geographic connections, purpose of the relationship and expected activity.
KRS and CRBR Are a Starting Point, Not the End of the Analysis
KRS, CEIDG and CRBR help confirm a company’s basic details and identify individuals recorded as its representatives or beneficial owners. They do not, however, replace an assessment of whether the ownership structure, documentation and relationship profile are consistent and properly assessed from an AML/CFT perspective.
| Source of Information | What Question Does It Answer? | What Does It Not Establish on Its Own? |
|---|---|---|
| KRS, CEIDG and other registries | Does the company exist and what are its basic details? | Whether the business relationship has been properly assessed for AML/CFT risk |
| CRBR | Who has been reported as a beneficial owner? | Whether the ownership structure and actual control are complete and consistent |
| Customer documents and declarations | What does the company declare about its business, representation and structure? | Whether the information is reliable and consistent with the relationship profile |
| PEP, sanctions and adverse media screening | Is there a potential match or information requiring attention? | Whether the result relates to the relevant company or individual, and what it means for the decision |
Registries and tools provide data. The role of a KYB specialist is to assess its consistency, relevance to risk and the appropriate next steps.
How Does Dueveris AML Conduct Business Verification (KYB)?
We manage the verification process from data collection to a documented decision. We assess not only the entity itself, but also the individuals who represent or ultimately control it.
1. Understanding the Company and Purpose of the Relationship
We collect registry data, corporate documents and information on the company’s business activity and intended relationship.
2. Confirming Status and Representation
We verify the entity’s details, representation method and the authority of individuals acting on its behalf.
3. Analysing Ownership and Control
We establish the ownership structure, group connections and beneficial owners.
4. Assessing Individuals, Alerts and Risk
We verify individuals connected to the company, assess screening results and evaluate the risk of the relationship.
5. Preparing the Decision and Documentation
We organise the findings, document the rationale for the decision and escalate the case where required by the risk level.
When Is Standard Business Verification Not Enough?
Standard verification confirms a company’s basic details. Enhanced review is needed when documents and registries do not clearly establish who controls the entity, what risks the relationship presents or whether it can be safely established.
This applies in particular where:
- the ownership structure has multiple layers or includes foreign entities;
- beneficial owners cannot be identified with certainty;
- information from registries, documents and customer declarations is inconsistent;
- a relevant sanctions, PEP or adverse media alert arises;
- the company’s activity, geographic connections or expected flows require further clarification;
- the case involves a corporate group, foundation, trust or another complex structure.
Enhanced verification does not automatically mean declining the relationship. It helps gather the information needed to make the right, documented decision.
Which Businesses Do We Verify?
We verify Polish companies and entities operating within international structures. The scope of analysis is tailored to the jurisdiction, structural complexity and risk level of the relationship.
Polish Business Entities
We verify registry details, representation, ownership structure and beneficial owners, and assess whether this information is consistent with the documentation and relationship profile.
Companies with Foreign Shareholders
We analyse ownership chains outside Poland, corporate documents and connections between entities to establish ultimate control and identify individuals requiring verification.
Complex Corporate Groups
We analyse multi-layered structures where control runs through several companies, jurisdictions or entity types.
Technology Supports the Process. A Specialist Makes the Decision.
Tools can speed up data collection, compare information with registries and identify potential alerts. They cannot independently determine whether an ownership structure is complete, documents are consistent or the relationship risk has been properly assessed.
At Dueveris AML, we combine technology with specialist analysis. The system helps identify information requiring attention, while the analyst assesses its relevance, makes a decision or escalates the case where necessary.
How Can Dueveris AML Support Your KYB Process?
You do not need to outsource the entire KYB process. We can manage ongoing verification, support complex cases, temporarily strengthen your team or improve decision quality.
Ongoing Business Verification Support
We manage the agreed scope of KYB cases, from information gathering to decision preparation.
Support with Complex Cases
We assist with multi-layered structures, foreign shareholders, complex beneficial ownership assessments and higher-risk cases.
Support at Selected Stages
We support only the part of the process that requires strengthening – for example, structure analysis, alert assessment or escalation preparation.
Backlog and Volume Support
We help clear backlogs and increase team capacity during periods of intensive onboarding.
Independent Decision Review and Quality Assurance
We review documentation quality, risk-assessment consistency and the handling of more complex cases.
KYB Process Improvement
We structure risk criteria, escalation rules, allocation of responsibilities and decision-documentation standards.
KYB Does Not End After Onboarding
Business verification is not a one-off task. After the relationship begins, information and risk levels should be updated when the ownership structure, representation, registration status, business profile or relevant alerts change.
This enables the organisation to respond to actual changes in the relationship rather than relying solely on information collected at onboarding.
KYB, KYC or AML/CFT Onboarding?
Each service supports customer risk assessment, but applies to a different type of relationship and scope of analysis.
| Service | Primary Purpose |
|---|---|
| Individual KYC Verification | Assessment of an individual, their identity, profile and AML/CFT risk. |
| Business KYB Verification | Assessment of a company, its representation, ownership structure, beneficial owners and relationship risk. |
| AML/CFT Client Onboarding | End-to-end preparation of a new customer relationship (individual or business) from data collection to the onboarding decision. |
| AML/CFT Outsourcing | Ongoing delivery of AML/CFT processes, including after onboarding. |
| External AML Officer | Oversight of risk, procedures, process quality and AML/CFT decisions. |
KYB is a specialised part of B2B onboarding. It focuses on the company and the individuals who represent or ultimately control it.
Need to verify a company, its structure and the real risk of a business relationship?
Let’s discuss a KYB model tailored to your customers, volumes, procedures and risk profile.
Email Us
office@dueverisaml.pl
